For studio bookkeepers and owners
Studio month-end, one entry a month.
Turn your studio sales export into a balanced QuickBooks Online journal entry file. Upload the sales report your studio software exports, map each category and payment type to your accounts once, and get one journal entry per month plus a tie-out report to check it against.
Your export is read in your browser and never uploaded. Only monthly totals are saved.
Launching soon. Free to start: one studio, unlimited previews, and one month's import file.
Journal entry MB-2026-09 (illustration, made-up numbers)
| Account | Debit | Credit |
|---|---|---|
| Payments clearing: credit card | 9,420.00 | |
| Payments clearing: cash | 310.00 | |
| Gift card liability (redeemed) | 250.00 | |
| Revenue: memberships | 6,800.00 | |
| Revenue: class packs | 2,350.00 | |
| Revenue: retail | 480.00 | |
| Sales tax payable | 190.00 | |
| Tips payable | 160.00 | |
| Total | 9,980.00 | 9,980.00 |
The monthly job, without the retyping
Studio sales reports are not journal entries. Revenue, tax, tips, gift cards and payment types all have to be split and posted, every month, to the right accounts. Studio Month-End does that split the same way every time, and shows its working.
1. Upload your export
Drop in the sales report, and the gift card or tips report if you have them. Columns are matched on screen, and remembered for next month.
2. Map once
Every category, item type and payment type is listed with its total. Choose the role and the account for each, and the choice is saved per studio.
3. Import the file
Review the entry and the tie-out, then download the journal entry file and bring it in with the QuickBooks Online Import data screen.
What you get each month
- A balanced journal entry. One per studio per month, dated the last day of the month, with a journal number such as MB-2026-09. If it does not balance, it does not build.
- A tie-out report. Totals by payment type to compare with your deposits, revenue by category, tax, tips, gift cards issued and redeemed, and any amount you parked in suspense. Print it or save it as a PDF.
- History, in one pass. Catching up on a backlog is the same job repeated, so upload many months and build them all.
- Many studios. Bookkeepers can keep up to 15 studios in one account and invite teammates.
Free to start
Free means one studio, unlimited uploads, mapping, preview and on-screen tie-out, and one month's import file download per account, so you can prove the import works before you pay. Studio is $19 a month for unlimited months and downloads. Bookkeeper is $59 a month for up to 15 studios.
Frequently asked questions
No. The file is read in your browser. Only monthly totals (cents per category, tender and tax line) are sent to your account, so no client names, emails or sale details ever reach us.
One entry per studio per month, dated the last day of the month. Payments go to a clearing account by tender, revenue goes to the accounts you map, and tax, tips and gift card liability get their own lines. Deposits are matched in QuickBooks against the clearing account, never booked as income.
No. There is no live sync. You export a report from your studio software, we build the file, and you import it with the QuickBooks Online Import data screen. We never ask for either login.
Yes. Upload several months and build one entry per month. Free includes one month's import file download per account, forever; Studio and Bookkeeper include unlimited months, history included.